Relate the facilities to the programme
Describe crowd movements, breaks and separate activity areas. Include event personnel and vendors in the expected use. Review restroom quantity, washing and accessible options with the organiser so the plan reflects the busiest periods instead of only a total attendance estimate.
Plan repeat access through a changing event site
A service vehicle may need to return after stalls and barriers are in place. Explain available windows and who controls the entrance. Agree supplies and cleaning for the programme, with a contact able to discuss changes if use is heavier than expected.
Describe programme breaks and staff use separately
A festival audience may arrive in waves, while vendors and organisers stay much longer. Give the rental contact the programme and expected busiest period rather than relying only on total tickets or attendance across the day. Discuss whether servicing can be accommodated safely during activity or must be arranged outside public hours.
Build a festival sanitation brief
- Public opening hours and early setup or late clear-up use.
- Separate activity areas and the routes connecting them.
- Washing, accessible facilities and replenishment arrangements.